6 Tips for a Successful Virtual Meeting

Virtual Meeting

As many of us have been working from home, virtual meetings are becoming more common than ever before. For some, this is a tool that has been used even before we were social distancing. For others, it is a brand-new territory. We have seen many mishaps making the rounds on social media, and even Saturday Night Live released a parody of a virtual meeting gone wrong. Take a look at some tips we have found useful in running a virtual meeting.

PRACTICE MAKES PERFECT

If you are new to video conferencing don’t expect it to be perfect the first few times. There are a lot of moving parts in this type of communication and it can take an attempt or two to get it down. Take some time on your own to test the video conferencing tool and get familiar with the different tools it offers.

BE PREPARED

Before you start your virtual meeting, you should ensure that you have everything you need within reach and your laptop or phone is working as needed to avoid any technical issues. You also want to make sure everyone else in your household is aware of your meeting and set expectations for noise levels and interruptions. Another good tip is to make sure you schedule your virtual meeting far enough in advance that your colleagues have time to get set up on their end.

BE CLEAR WITH EXPECTATIONS

It can be mortifying to show up to a meeting and be put on the spot if you are unprepared. Before the meeting, send out an email to your colleagues with a detailed agenda of what needs to be discussed or any questions that need to be answered. If each person is responsible for a certain assignment, include that in the email as a reminder. This will allow each person logging into the meeting to be fully prepared.

CRYSTAL CLEAR OBJECTIVES

Before the meeting is over, make sure nothing was left out. Someone should take and email notes that include everything discussed and everything that has been assigned to each person. This will allow everyone to have a concise list of expectations and objectives for the upcoming week.

ESSENTIAL STAFF ONLY

It can be tempting to invite everyone in the office but keep the virtual meetings for those that need to be there. Not everything requires a video call and can be done more efficiently over email. If you have several people on the call that have nothing to do, or the information is not relevant to them, you can leave them out of the meeting.

LOOSEN UP

While it is important to maintain a professional environment even when video conferencing, there is some wiggle room. In a regular work environment people can chat and catch up with each other, so there is nothing wrong with setting some time aside at the beginning or end of the call to find out how everyone is doing and coping at home.

Don’t forget Zippy Shell is ready to answer your call with any questions about local or long-distance moving and storage. Give us a call at 888-947-7974 for a free quote today!

10 Ideas for Family Fun at Home

kids

If you are looking for some different ways to have fun with your family while self-isolating, look no further! We have all been getting stir crazy over the past month, but we have some ideas to make the long days at home go by just a little faster.

Write letters. Many nursing homes and senior facilities around the country have restricted visitors. Help your kids write letters and draw pictures that could be sent to a local nursing facility near you. They will surely help bring a smile to someone’s face.

Have a spa day. Extend an invitation to your family to join you for a day of primping and pampering.  You don’t need fancy tools to have a relaxing day. You can take a warm foot bath using plastic bins. Pull out all your nail polish for manicures and pedicures. You could even follow a YouTube tutorial for a new hairstyle or make a natural face mask using different food items you may already have in the fridge. We hear avocado and honey is great for the skin!

Have a themed movie marathon. Challenge your family to create costumes and snacks with what is already available in your home. For even more excitement, invite your extended family or friends to join the challenge and marathon via videoconferencing.

Learn something new. This would be a great time to learn something new as a family. Whether it is a new language, skill, or craft—if you have internet access—you can choose just about anything.

Start a YouTube channel. Taking videos during self-isolation will be a great way to spend time as a family while documenting the fun times you have together. You can keep these videos private, or you can share with the rest of your family and friends who will likely get a kick out of seeing your family’s shenanigans.

Try a new recipe. With restaurant services limited, we are all spending a lot more time in the kitchen. This is the perfect time to try some of those recipes we have been saving on Pinterest over the years. Let everyone choose a new recipe and make a big meal out of it.

Put on a play. Find an appropriate play that fits the ages of your children and start learning lines! Put together costumes from clothes you already have and spend some time building some background props. You could even write your own play if you are extra creative.

Grow something. If you can find the items you need to get started, planting a garden together can be a fun and fruitful activity. If you are unable to start an outdoor garden, try growing herbs on your windowsill.

Make plans for the future. There’s no question that this has been a difficult time and it’s been especially hard for children who went from seeing their friends every day to being at home. Spend some time together making plans for things you would like to do in the future. It can be as simple as a belated birthday bash on a road trip to a new place.

No pressure. No matter what you and your family do for fun, it’s okay if it doesn’t look like what other people are doing on TikTok or Instagram. The most important thing is your family is safe and happy. Do what comes naturally to you with no added pressure. We’d love to hear from you! Stop by our Facebook page and share with our Zippy Shell community what you and your family have been doing to pass the time during self-isolation.